IT Advisor - Consultancy Service

• Country: Jordan
• Summary: IT Advisor - Consultancy Service
• JOT Ref No: 91041461
• Deadline: 06 Nov 2023
• Financier: United States Agency for International Development (USAID)
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: RFP-JTAP-040
• Purchaser's Detail:
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• Description:
• Request for proposals are invited for IT Advisor - Consultancy Service. Closing Date: 6 Nov 2023 Type: Consultancy REQUEST FOR PROPOSAL (RFP) To: Offerors From: Creative Associates International, Inc. Subject: Request for Proposal (RFP) No. RFP-JTAP-040 - IT Advisor - Consultancy Service Type of Award: Blanket Consultancy Agreement Basis of Award: Best Value RFP Issue Date: 10/23/2023 RFP Closing Date: 11/06/2023 RFP Closing Time: 4:00 PM - Local Time, Amman, Jordan Reference: USAID Contract No. 72027821C00005 Enclosed is a Request for Proposal (RFP). Creative invites Individuals to submit a proposal for the Jordan- Technical Assistance Program (TAP) under the referenced USAID 72027821C00005, After the evaluation, as described herein, resulting in selecting a winning proposal, the issuance of an award is subject to successful negotiation of the terms and conditions and receiving USAID-s Contracting Officer consent, if required. The requirements for this activity are described in the “Statement of Work” in Attachment I. Creative encourages individual to indicate its interest in this procurement by submitting a proposal according to the instructions in Attachment II “Instructions to Offerors”. Proposals will be evaluated based on the “Evaluation Criteria” in Attachment III. Creative will make an award to the responsible Offeror(s) submitting an offer which provides best value to the project: technical merit and price will be both considered. To be considered, Offerors should submit a complete proposal no later than the closing date and time indicated above. Offerors should ensure that the proposals are well-written in English, easy to read, follow the instructions provided and contain only requested information. Any questions should be submitted via email to TapProcurement@crea-jtap.com no later than Oct 29, 2023. No questions will be entertained if they are received by means other than the specified email address, and any communications to alternate e-mail addresses will result in the disqualification of the bidder. The solicitation number (listed above) should be stated in the subject line. Answers will be compiled and distributed on Oct 31, 2023. Proposals must be comprised of one electronic copy of the Technical Proposal and one electronic copy of the Cost/Business proposal, sent in separate e-mails, and labeled with the above-stated RFP number and title. Submissions shall be delivered to: Creative Operations Department TapProcurement@crea-jtap.com Sincerely, Creative Operations Department Attachments: Attachment I : Statement of Work Attachment II : Instructions to Offerors Attachment III : Evaluation Criteria Attachment IV : Proposal Cover Letter ATTACHMENT I: STATEMENT OF WORK IT Advisor Consultancy Service PROGRAM SUMMARY The Technical Assistance Program (TAP), funded by the U.S. Agency for International Development (USAID), is a five-year education and youth project that seeks to transform the organizational culture and improve the abilities within the Ministry of Education and the Ministry of Youth to ensure officials can implement desired reforms. Creative and its partners will provide technical assistance in the development, roll-out, and tracking of policies and procedures to incorporate international best practices for public education and youth programming. Among the many activities in the Jordan Technical Assistance Program, it will support curriculum development, promote inclusive learning techniques, improve the skills of teachers and school managers, and other tangible activities that ultimately support changing the organizational culture within the two ministries and relevant agencies. The program will further support Jordan-s outreach and behavioral change communications initiatives that are aimed at creating a culture of reading, the inclusion of vulnerable children, and increased youth engagement. Position Summary TAP anticipates IT Advisor will support TAP efforts in automation interventions of certain processes at MoE and MoY. The Advisor will ensure compliance with the Ministry of Education (MoE) and Ministry of Youth (MoY) IT regulations. In addition, he/she will provide technical support in identifying the best IT solutions at the Ministry of Youth (MoY) such as Monitoring and Evaluation (M&E) system, expenditure management, archiving and any other automated intervention. Duties and Responsibilities: Manage IT initiatives and collaborate with the ministries- in-house technical staff. Develop trusted advisor relationships with MoE, MoY, and all related stakeholders. Assist TAP in collecting internal and external stakeholders' needs related to the automation process. Assist TAP team in the process of development of term of references for installation the required automated systems, applications, and software. Support TAP team in evaluation of the technical proposals for the automation interventions submitted by the IT solution service providers. Perform an adequate requirements analysis of the best IT solutions in collaboration with the Business Process Analysis (BPA). Support in drafting and reviewing the online system scope documents and related specs/requirements (for all solution components, whether done in whole or parts). Support in technically overseeing the solution implementation by the service providers, including system integration, links, and smooth workflow among the various entities. Conduct market overviews, assessment of existing proprietary and open-source solutions, and evaluation of whether a ready-made, customized or "built-from-scratch" solution will serve the project-s needs. Estimate the cost of the solution, concept for hosting and maintenance, concept for data protection and IT security. Prepare detailed descriptions of the planned IT solutions. Support the team in the selection of the most suitable IT solutions. Support TAP and its partners while serving as a liaison with MoE and MoY staff to ensure complementarity of efforts with other stakeholders and donors supporting both Ministries. Provide regular briefs and updates to the TAP teamThe consultant shall report to the Technical Monitor, coping administrative monitor for all work-related matters and shall not attend meetings, discussions, or events related to the scope of work without prior approval or presence of him. In situations where the Technical Monitor's presence is not possible, the consultant shall inform him about their intended attendance in advance and receive written approval before attending such meetings or events. Required Qualifications: A bachelor-s degree in information technology, Computer science/ engineering, or related field. MSc/MBA in business will be a plus. At least 7+ years of demonstrated experience in project management and high-level system design, including but not limited to the ability to manage, and advise on generating systems, software applications, reporting, etc... in public or private institutions. Experience with various programming languages, operating systems and databases and GIS systems. Solid experience in developing Terms of Reference (TORs) or Request for Proposals (RFPs) for automation systems/applications and software in the Government Entities. Work experience with international organizations will be a plus. Proven experience in working with governmental ministries/entities will be a plus. An analytical mind with problem-solving abilities. Excellent communication, presentation, and reporting skills. Proficiency in both Arabic and English languages. ESTIMATED PERIOD OF PERFORMANCE and LEVEL OF EFFORT (LOE) ESTIMATED PERIOD OF PERFORMANCE: one year period. * Creative anticipates issuing a Blanket Consultancy Agreement (BCA) valid for a Period of Performance of approximately one year base up to three -years options that will be exercised in writing by Creative. LEVEL OF EFFORT (LOE): 60 Days Ordering Procedure Purchases may only be made by Creative via written Fixed Price Level of Effort (LOE) Work Orders and executed by the authorized individuals listed in the BCA. Daily rates are based on an 8-hour working day. Any hours worked in excess of 8 hours will not be paid. Working days consisting of less than 8 hours shall be prorated accordingly. Key Working Relationships: The IT Advisor will be working under the leadership of the Institutional Development & Automation Lead. PLACE OF PERFORMANCE Amman - Jordan RESULTS AND/OR DELIVERABLE/MILESTONE SCHEDULE The performance benchmark will be based on the following task: Task #1 Performance Benchmarks /Deliverables 1: Discussions with the stakeholders (MoE, MoY and others) to get unanimity on a solution that could be implemented within the existing structure and available resources. Estimated LOE 1: 10 Days Estimated Timeline: TBD Task #2 **Performance Benchmarks /Deliverables 2:**Development of term of references for installation the required systems, applications, and software at MoE and MoY. Estimated LOE 2: 15 Days Estimated Timeline 2: TBD Task #3 Performance Benchmarks /Deliverables 3: Support the team in the selection of the most suitable IT solutions. Estimated LOE 3: 15 Days Estimated Timeline 3: TBD Task #4 Estimated LOE 4: Supervising the implementation of the selected solutions for MoE and MoY by the selected vendor to meet the deliverables based on the approved implementation plan. Performance Benchmarks /Deliverables 4: 20 Days Estimated Timeline 4: TBD TOTAL LOE: 60 The above LOE/Working days are tentative and subject to increase or decrease depending on program needs / additionally this will be on a work order basis. How to apply Attachment II INSTRUCTIONS TO OFFERORS General Instructions These Instructions to Offerors will not form part of the offer or of the Agreement. They are intended solely to
• Documents:

 Tender Notice